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Ensuring Safety and Satisfaction: 

Getting the Basics Right

The idea behind writing this post is the excess usage of computers and related injuries due to the same. While we do discuss a lot about the emergence of computers and the revolutionary impact it has created. However, it is important to know a few fundamental issues as we work daily so that we do not win business on the cost of our well being.

In this new social technology age, we all are contributing towards the evolution of communication technologies in some way or the other. One common thing that most of the work place experience is the usage of computers, laptops and other devices that makes the working easier. One cannot think of a state of the art organization without the usage of computers. Well, for many of us, it is the first thing that we do when we get in our respective offices, i.e. to switch on our machines, check our respective notifications, set the agenda for the day and start working.

With the over usage of computers and other smart devices, one most not neglect the importance of some of the fundamental issues that can help the computers users to avoid injury and fatigue as they work for long hours on a computer.

Sitting using a correct Posture

·         As opposed to watching a close finish of a sporting event, when you are on the edge of your seat. While you are in the office, sit back and push yourself as much as back as possible in the seat.

·         The height of the chair should be adjusted in manner so that the feet are flat on the floor and the knees are not above the level of the hips.

·         Back of the chair should be reclined at 100°-110° angle.   

                                       

·         The use of cushions and other supports is encouraged to support the lower and the upper back.

·         Frequent position changes should be made while working, active back mechanism in the chair can help in this regard.

·         Keep your shoulders relaxed by adjusting the armrests. Remove them if they are in the way.

Using the Keyboard

·         An articulating keyboard tray, especially if it can accommodate other work materials such as files, folders, diaries, mouse, telephone etc is conducive for working.

·         Pull up to the keyboard as much as possible.

·         If you use certain sections of the keyboard more frequently then position the keyboard in a way so that those sections are centered with your body.

·         The hands, wrists should be straight and the shoulders relaxed while using the keyboard. The keyboard feet or tilting should be used to ensure that the wrists are straight.

·         Avoid over reaching the keyboard and use wrist rest to rest the palms of the hands between key strokes.

Positioning the Source Documents correctly

·         An awkward working posture is a result of incorrect screen positioning. The screen and other source documents should be adjusted in a way that makes the neck neutral and relaxed.

·         The top of the screen should be positioned at least 2.5” above the eye level.

·         Sit at an arm’s length from the screen, use of glass glare filters and light filters are also recommended.

Using adequate Breaks and Pauses

·         Get away from your computer screens during the lunch hour. As an exercise, look at a distant object or close your eyes frequently. Resting your eyes by covering it with your palms can also help.

·         Take a five minute break every one hour. Change your task for some duration if you are working on a particular task that would take a long time.

·         Moving around and keeping a correct posture is critical.

Things to pay Attention to:

·         Correct positioning of arms/wrists (straight), head, neck/spine is crucial

·         Using minimum force while striking/using the keyboard

·         Take frequent breaks with the objective of rejuvenating yourself.

·         Relax your eyes, washing frequently with water and blinking helps.

Other Factors:

·         Maintaining proper light level in the office is imperative for efficiency. Users should also adjust the contrast and brightness appropriately so that the usage is comfortable.

·         Minimize the unnecessary materials on your desk like papers, files etc.

·         Maintaining a comfortable temperature in the working environment.

·         Cleaning of computer screens and other devices regularly.

·         Being considerate to others, this can include holding conversations at a specific place ensuring that the same is not disturbing others. Fabric partitions can help in this regard. Noises like that of type-writers and photocopiers can also be avoided using the same.

·         Plan ahead to set a realistic yet challenging agenda for the day.

·         Make tasks interesting, for example, instead of using the telephone to contact your colleague, reach out personally.

·         Paste your favorite quotation, pictures, arts, and plants etc which can help in encouraging you and keep you positive throughout the day.

·         Develop your own ways to relax yourself, it might be swimming for some, while driving or hitting the gymnasium for others.

All the above mentioned points are pretty basic but yet their importance should not be neglected at any point in time. Let us spread awareness and share this to encourage people to use the computer and work in the right manner.